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Training materials. Printing Training Materials

Category: Training

Training materials

Training materials are defined as all the documents and supply which are delivered to the participant by the training deliverer. Usually it includes:

Transparencies — have been called overheads, overhead transparencies, foils, viewgraphs, and flimsies. A transparency is typically a page-size sheet of clear plastic on which have been printed words, graphics, or a combination of both. When used with an overhead projector unit, the image is magnified and displayed on a screen, whiteboard, or blank wall. You can use a blank transparency with a special marking pen to write information or draw images immediately before or during training.

Slides are similar to a transparency except that it is an image displayed on a screen using a slide projector. A series of slides can be accompanied by music or synchronized with an audiotape to provide narration. It is possible to link many slide projectors together to create sophisticated slide shows.

Exercises/Activities — related practical aspects, during the training session

Handouts — printed materials delivered to participants concerning the discussed topic during the training session

Additional training materials — any other related information and materials printed or digitalized (annexes, brochures, cases, software, CD, floppies, promotional material, stationary, consumables, etc.) also delivered to the participants

Printing Training Materials

Training beneficiaries often produce their own, locally relevant materials to complement instructor materials. Without proper advance planning, the production of supplemental materials can be cumbersome, time-consuming, and expensive. Use the tips below to produce materials efficiently:

Determine the printing requirements of the training as a whole and keep up-to-date on the planning progress so materials will be ready when needed. To facilitate planning, consider keeping a master binder of materials to which meeting organizers can refer and update annually as necessary.

Avoid redundancy. Limit supplemental material to information that is truly unique or specific.

Organize the production of materials well in advance of the meeting. Give each person responsibility for one or more items and appoint an editor-in-chief to review all materials. Communicate deadlines to those who are preparing materials.

Seek balance between quality and economy when selecting print vendors.

Anticipate typical printing needs such as letterhead, envelopes, participant badges, program booklets, meal tickets, registration forms, hand-outs, and publicity material. Consider printing large quantities of materials that do not change frequently.

Do not reproduce copyrighted information in any form without permission. Failure to obtain permission may result in a copyright infringement suit. Obtain any necessary permission and ensure that the line «Reprinted by permission of’ appears where required.

Reproduction/Binder Assembly

plan ahead for reproduction

plan to make at least 10 more

your binders also serve as your marketing tools.

materials are most easily assembled in a 2-ring binder

Checklist of Items to Include in Training Binder

Binder cover

Training agenda

Bios (1-paragraph summaries of trainer(s) background experience)

Copies of slides (2-to-a-page recommended)

Case studies

Problem sets

Background reading materials

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